VILLAGE OF NORTH BALTIMORE

COUNCIL MEETING

DECEMBER 18, 2012

MINUTES

I. Pledge of Allegiance

Mayor Julien called the meeting to order at 7:30 PM and led the Pledge of Allegiance.

II. Roll Call:

Mayor Mike Julien-Here, Leslee Thompson-Here, Aaron Patterson-Absent,

Janet Goldner-Here, Bill Cameron-Here, Jeff Bretz-Here, Greg Waaland—

Here, Clerk Richard Van Mooy-Here, Emily Law—Student Representative--Present.

Mr. Bretz made a motion to excuse Mr. Patterson. Second by Ms Goldner.

All approved.

III. Approval of the Minutes:

Motion by Mr. Cameron to approve the minutes of the 12-04-12 meeting. Second by Mr. Waaland. All approved.

IV. Public Participation:

None

V. Letters and Communications:

None

VI. Administrative Reports:

Finance Officer: Present.

No Report.

Village Administrator: Present

Ms Healy announced that we completed all the requirements for the CDBG for phase II sewer work and that the Ohio Department of Development has released the $600,000 grant that was applied for as part of the $ 6, 312,347.56 total cost. The contract can now be awarded to Helms.

Ms Healy thanked Supt. Wickard and his department for installing the new banners at the roundabout.

Ms Healy said that in response to our concerns about the traffic flow and speed limit at the roundabout, ODOT sent her a few brochures that tell drivers how to navigate the intersection. It was decided that all council members would take a shift and stand by the side of the road to hand out these brochures to all passing motorists.

Ms Thompson asked if Ms Healy and/or the mayor had verified that the 50 mph speed limit was indeed final. Both were told that it is and that no unauthorized signs may be placed in the right of way. This led to a general discussion of the roundabout and related traffic considerations. Mr. Julien will have an update at the January meeting.

Mr. Patterson arrived at 7:45 PM.

Ms Healy complemented council for having the foresight to employ an SRO. She also complemented Officer Kirk for his work with the budget.

Clerk: Present

Clerk Van Mooy distributed Ordinance 12-46. The language for this ordinance was not available to be included in the agenda packets. At Mr. Patterson’s request, Officer Kirk explained that this ordinance is passed annually in order to close the books and to zero out some accounts. He conceded that the amounts are larger than typical but both he and Ms Healy offered to go over it in detail with Mr. Patterson.

Clerk Van Mooy also distributed copies of an agreement with Mark Gazarek that will settle all claims related to the water and sewer lines rotary agreement from the late 1990’s.

Solicitor: Present.

Mr. Marcin gave council background information on the rotary agreement with Mark Gazarek. When acted on by council in January it will close the books on any clams and on the agreement. All funds required to execute the agreement have been budgeted.

Mayor: Present.

Mr. Julien distributed the tentative 2013 committee assignment.

Mr. Julien updated council on a billing issue with Time Warner for telephone service.

Mr. Julien reported that he contacted the homeowners about water leaks as was discussed at the 12-11-12 COTW.

Mr. Julien reported that he contacted the Boy Scouts about the delay in painting the fire hydrants in town. He was told that Supt. Patterson asked the scouts to delay until spring 2013 and that this request was not conveyed to council. Mr. Julien will have a further update in January.

Mr. Patterson asked about cameras in the park. Mr. Julien said that they are up and functional but that they need air cards to transmit the signal to the PD. He hopes to have this done soon.

Mr. Cameron asked about the final JEDD meeting. Mr. Julien said that the holdup is being caused by one member who must be in attendance in order to complete the JEDD.

VII. Standing Committees:

Economic and Community Development (Mr. Cameron)

No report.

Mr. Cameron said that the new banners look very nice.

Public Safety (Ms Thompson)

Ms Thompson inquired about the need for an ordinance to enter into an agreement with the Henry County bank to finance the purchase of the new fire truck. Mr. Marcin left the meeting to prepare the ordinance.

Personnel, Policy and Ordinance Review (Mr. Bretz)

Mr. Bretz made a motion that Personnel, policy and Ordinance Review

Committee develop a policy for memorial trees including such trees that die

or are destroyed during the first five years after planting. Second by Ms

Thompson. All approved.

Mr. Julien said that all commission and committee assignments must be

approved by council. He will prepare a list for inclusion on the January

agenda.

Public Works (Mr. Waaland)

Mr. Patterson made a motion to approve the scope of work for Shelter House

#2 per estimates E 129, E 130, E 131 and E 132 from Archer Home

Improvement at a cost not exceed $ 18,000 to be funded

by the Lars Larson bequest and all work to be completed by 04-01-13.

Second by Mr. Waaland. All approved.

Increasing the strength of the Street Department will be discussed at the

COTW.

Public Utilities (Ms Goldner)

Todd Jenkins from Peterman gave an update on the Phase II project in view

of the village’s CDBG application being approved. Once all the contacts

have been signed and approved the pre construction meeting will be held in

mid January with ground breaking tentatively planned for late January or

early February. The 480 day time limit starts at the pre construction meeting.

Mr. Jenkins reported all of the issues that proved nettlesome in Phase I have

been addressed in the contract for Phase II and that this should run smoother.

Finance and Technology (Mr. Patterson)

Mr. Patterson made a motion to adopt the 2013 Employee Compensation

Plan. Second by Ms Goldner. All approved except Messer Cameron and

Bretz who voted no.

VIII. New Legislation, Resolutions, Motions or Business

Mr. Bretz made a motion to add Ordinance 12-47 on the agenda. Second by Mr. Waaland. All approved.

Mr. Bretz made a motion that Ordinance 12-43 be read by number and title

only for the first reading dispense with the second and third readings, suspend

the rules and declare an emergency. Second by Mr. Waaland. All approved.

Ordinance 12-43 read by number and title by the mayor.

Mr. Waaland made a motion to adopt Ordinance 12-43. Second by Mr.

Bretz. All approved.

ORDINANCE 12- 43 AN ORDINANCE ESTABLISHING SUPPLEMENTAL APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2012, AND DECLARING AN EMERGENCY

Mr. Bretz made a motion that Ordinance 12-44 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Waaland. All approved.

Ordinance 12-44 read by number and title by the mayor.

Mr. Bretz made a motion to adopt Ordinance 12-44. Second by Mr. Cameron. All approved.

ORDINANCE 12-44 AN ORDINANCE AUTHORIZING THE MAYOR AND CLERK TO ENTER INTO A CONTRACT WITH ROSENBAUER SOUTH DAKOTA, LLC, LYONS, SOUTH DAKOTA TO PURCHASE A NEW FIRE PUMPER TRUCK AND RELATED EQUIPMENT AND DECLARING AN EMERGENCY

Mr. Waaland made a motion that Ordinance 12-45 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Bretz. All approved.

Ordinance 12-45 read by number and title by the mayor.

Mr. Waaland made a motion to adopt Ordinance 12-45. Second by Mr. Cameron. All approved.

ORDINANCE 12- 45 AN ORDINANCE APPROVING THE TRANSFER OF FUNDS APPROPRIATED FOR FISCAL YEAR ENDING DECEMBER 31, 2012, AND DECLARING AN EMERGENCY

Mr. Bretz made a motion that Ordinance 12-46 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Cameron. All approved.

Ordinance 12-46 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 12-46. Second by Mr. Bretz. All approved.

ORDINANCE 12- 46 AN ORDINANCE ESTABLISHING SUPPLEMENTAL

APPROPRIATION ACCOUNTS FOR FISCAL YEAR ENDING DECEMBER 31, 2012, AND DECLARING AN EMERGENCY

IX. Second Reading of Ordinances and Resolutions

None

X. Third Reading of Ordinances and Resolutions

Mr. Patterson made a motion that Ordinance 12-40 be read by number and

title only for the reading. Second by Mr. Cameron.

Ordinance 12-40 read by number and title by the mayor.

Mr. Cameron made a motion to adopt Ordinance 12-40. Second by Mr.

Waaland. All approved except Ms Thompson who voted no.

ORDINANCE NO. 12-40 AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER

EXPENDITURES OF THE VILLAGE OF NORTH BALTIMORE,

STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER

31, 2013

XI. Other New Business

Mr. Cameron suggested that Mr. Julien send a letter of support to New Town, CN in light of the recent school shooting.

Mr. Julien suggested that we consider having a second SRO trained and that the current SRO be trained as a DARE Officer.

XII. Other Old Business

None

Return to First Readings

Mr. Bretz made a motion that Ordinance 12-47 be read by number and title only for the first reading dispense with the second and third readings, suspend the rules and declare an emergency. Second by Mr. Waaland. All approved.

Ordinance 12-47 read by number and title by the mayor.

Ms Thompson asked to abstain from the vote adopting Ordinance 12-47 due to a possible conflict of interest. Motion to allow such abstention by Ms Goldner. Second by Mr. Waaland. All approved.

Ms Goldner made a motion to adopt Ordinance 12-47. Second by Mr. Bretz. All approved except Ms Thompson who abstained.

ORDINANCE NO. 12-47 AN ORDINANCE AUTHORIZING THE MAYOR AND THE CLERK TO ENTER INTO A LOAN AGREEMENT WITH THE HENRY COUNTY BANK TO BORROW FUNDS NECESSARY TO FUND THE PURCHASE OF A NEW FIRE PUMPER TRUCK AND TO DECLARE

AN EMERGENCY

XIII. Payment of the Bills

Ms Goldner made a motion to put the bills totaling $ 95,255.72 on the Claims Ordinance. Second by Ms Thompson. All approved.

Mr. Patterson made a motion to pay the bills totaling $ 95,255.72. Second by Mr. Cameron. All approved.

XIV. Adjournment

Mr. Cameron made a motion to adjourn at 9:15 PM. Second by

Ms Goldner. All approved.

Approved __________________________

Richard Van Mooy, Clerk

Chester H. Marcin __________________________

Village Solicitor Mike Julien, Mayor